Bureau of Administration

Plac Bankowy 3/5, 00-950 Warszawa

Mon. – Fri. 8:00 a.m - 4:00 p.m

ba@mazowieckie.pl

Bureau's tasks:

• coordinating affairs connected with renovations and maintenance of the Office’s buildings;  

• cooperation with the Bureau of Development and  Investment concerning investment implementation;

• purchasing spare parts for the benefit of  the Section of System and Hardware Administration;

• coordinating, planning, settling, and monitoring the correct performance of the plan of the Bureau’s budget expenses;  

• preparing information and explanations for units  conducting controls of performing a budget;  

• cooperation with the Bureau of HR and Legal Service in the scope of HR affairs and work discipline;  

• coordinating the plan of the Bureau’s operation including the implementation of management control purposes through risk identification and analysis;  

• editing the Internet and intranet websites,  and the Public Information Bulletin in the scope of the Bureau’s  competence;

• the service of the external report system OTRS – an IT system used for registering and handling  the reports of orders, defects, faults, and requests  directed by the Office’s employees;

• the order implementation of  particular organizational units of the Office in the scope of the lack of cat. B non-archival documentation;

• ensuring the service of the secretariat and the proper circulation of the Bureau’s correspondence;

• keeping a register of complaints, requests, and   petitions; and applications for accessing public  information connected with the bureau’s activity, and supervision over handling them on time;  

• handling affairs connected with transport services rendered for the benefit of the Office including the ones rendered by external firms;

• ensuring the right functioning, use, and supervision over the Office’s means of transport;

• ensuring the continuity of insurance policies of the Office’s means of transport;

• coordinating the preparation of documentation that is necessary for initiating proceedings for a public contract awarding procedure in the scope of the Bureau’s activity;

• conducting the procedures of  public contract awarding for the benefit of the Office;

• supervision over the proper implementation of the tasks resulting from the orders of the Province Governor and the Managing Director in the scope of awarding public contracts in the Office.